PDF is a secured file format to save a copy of any document. Also, PDF file can be easily accessed with Adobe Reader application. It offers facility to provide password to the file to keep the data safe and secure. Now, the question is how to convert emails from PST file to PDF format with attachments. Before knowing this, let us know the reason behind PST to PDF Conversion.
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User Query for Exporting Outlook File to PDF Format
I am using Outlook for a long time to manage & organize all emails. At the same time, I am using Adobe Reader for managing all information in PDF files. Sometimes, I manage to work from home and accessing Outlook messages is a big challenge. Therefore, I need to convert Outlook emails into PDF file with attachments. This will help me to access Outlook emails in PDF format. Is there a reliable approach that helps me to convert Outlook file to PDF format?
Why do Users Need to Convert PST file to PDF Format?
There are plenty of reasons due to which users need to export Outlook emails into PDF format. Some of the reasons are discussed below:
- PDF is portable and the file can be easily transferred to any device that is not possible with Outlook PST file.
- PDF is the most secure format and also provides password protection to every email.
- PDF files are independent and easily accessible on any device like desktop, mobile, tablet, etc.
- PDF files are suitable for making presentations and reports.
How to Manually Convert Outlook PST Emails into PDF Format?
There is a inbuilt feature in Outlook by which users can select each email message to move into PDF format. Please follow the below steps:
- Open MS Outlook application.
- Double-click on emails that you need to save into PDF file.
- In next step, open the selected email message.
- Now, click on File tab and select Print option.
- Choose Microsoft print to PDF to perform the conversion.
- Now, click on Print option.
- Choose PDF format under Save as option. Click on Save button to complete the process.
Automated Solution to Convert PST to PDF With Attachments
As we discussed the manual process to convert Outlook PST file to PDF format. With this approach, users can move single email messages at a time. Also, it will take more time while converting PST emails to PDF format. So, it is recommended to use alternate solutions PST to PDF Converter. It is designed in a way that can smoothly convert multiple PST emails into PDF file format along with attachments. The easy interface of the software makes it simple to understand for novice users without taking expert help.
Steps to Convert PST file to PDF Format –
- Launch the software and then add PST file that you want to convert.
- Check a preview of Outlook PST file.
- Select PDF format in Export Type. Also, choose all or desired folders to export.
- Browse the location to save PDF file.
- Hit the Convert Now button and this will export PST emails with attachments into PDF format.
Why Choose Outlook PST to PDF Converter Tool?
The software has several advanced features to convert PST files to PDF format in a few clicks. Some are listed below:
- Allow users to export multiple PST files into PDF format with attachments
- Convert PST file data into PDF format without any restrictions
- Migrate selective items from Outlook file to PDF format
- Well support to latest versions of Outlook including 2019, 2016, 2013, etc.
- Provide options to export PST file data into HTML and MHTML formats
- A free trial is offered for examining the software performance.
- No demand for installing MS Outlook to complete the conversion.
Related Post: Save Outlook PST File Into PDF Format
Time to Sum Up
Nowadays, a lot of users want to move their Outlook emails into PDF format. Thus, in this blog, we have mentioned two techniques for the same. Using manual technique, only a single email to PDF from Outlook is exported at once whereas the automated solution supports batch processing.